Under the direction of the Registrar, Mount St. Mary’s University seeks a detail-oriented and service-driven Assistant Registrar to support the essential functions of the Registrar’s Office. This position plays a key role in maintaining the integrity of academic records, supporting faculty and students in the registration process, and ensuring compliance with institutional and regulatory policies.

Essential Duties and Responsibilities:

• Spearheading the university’s implantation of ARTSYS (The Maryland Transfer Articulation System).
• Acting as a liaison between admissions and the registrar’s office for transfer evaluation.
• Performing transfer evaluations for incoming student athletes.
• Helping coordinate catalog updates and transfer policies.
• Developing and maintaining the universities’ CLEP, ACE, IB, and AP policies.
• Acting a liaison between appropriate departmental chairs and the registrar’s office for developing transfer equivalencies.
• Performing data entry functions as required.

Salary/Benefits

• Salary:

  $50,000/year

• Employee Benefits:

  This full-time position has full benefits and annual, holiday, and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, a retirement program with a match, as well as a generous paid time off schedule. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Job Requirements: Education, Experience and Skills:

• Bachelor’s degree required.
• Minimum 2 years’ experience in a registrar’s office or similar academic administrative setting preferred.
• Demonstrated understanding of the Family Educational Rights and Privacy Act (FERPA) and commitment to maintaining student data confidentiality.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Preferred proficiency with Registrar office information technology (e.g., Jenzabar, ARTSYS) and Microsoft Office Suite.
• Ability to handle confidential information with integrity.
• Demonstrated commitment to student service and collaborative teamwork.